DJ Man Entertainment -- Wedding Planner

Don't Start the Party Without... DJ Man Entertainment

Contact the DJ Man!

By Phone:

(480)-577-5008

(928)-636-7309

By Fax:

(602)-532-7347

By E-Mail:

thedjman@gmail.com

Wedding Reception Planner

Don't worry if you don't have all of the information to complete this planner. Fill in the information you are sure about, and we will help you complete it when we get together for the planning consultation. A paper version of the planner is also available here. When you reach the end of the form, please check the information you supplied and click submit. An e-mail containing your information will be sent to both you and DJ Man Entertainment.

Contact Information

Whom should we contact?

Name:
Phone:
E-Mail:

The Couple

Bride

Name:
Phone:
E-Mail:

Groom

Name:
Phone:
E-Mail:

Location

Name:
Address:
Primary Room Name/Location:
Floor:
Contact Name:
Phone:
Do we have to provide music in other room(s) at any time (such as for cocktail hour)? If so, what, where and when?

Other Party Professionals

Caterer

Name:
Phone:
Booked From-To:

Banquet Hall/Venue

Name:
Phone:
Booked From-To:

Planner/Coordinator

Name:
Phone:
Booked From-To:

Photographer

Name:
Phone:
Booked From-To:

Videographer

Name:
Phone:
Booked From-To:

Wedding Information

General Information

Date:
Setup Start Time:
Entertainment Start Time:
End Time:
Number of Guests:
Number of Children:
Number of Courses to Be Served (including dessert):
Will you provide meals for entertainment staff (this is not required and is for planning purposes):

Order of Events

Note: The printed order of events is only a suggestion. Every reception is different and this is YOUR reception. Any event may be added, removed or rearranged as long as it is clearly indicated in the table below (place additional events in the comments section at the end of the planner).

Order	Time	Event
		Guests Arrive
		Guest seating for ceremony
		Wedding Ceremony (if DJ providing music for that, too)
		Cocktail Hour (if DJ Providing music for that, too)
		Reception Start
		Grand Entrance
		First Dance
		Wedding-Party Dance (can be combined with first dance)
		Grace/Blessing
		Toasts (make sure champagne has been poured)
		Dinner
		Father/Daughter Dance (can be combined with Mother/Son Dance or Parents Dance)
		Mother/Son Dance
		Open Dancing
		Money Dance
		Cake Cutting (make sure cake knife is by cake)
		Bouquet/Garter
		Open Dancing
		Last Dance

Music for Ceremony (if provided by DJ)

Wedding Party Entrance:
Bride's Entrance:
Lighting of the Candle/Sand:
Processional:
Special/Other Event:

Cocktail Hour

Is cocktail hour in the same room as the main reception? If not, what room is it in?
Music (suggested genres are soft jazz, slow love songs or slow rock):

Reception Start

Music to start with (soft music recommended if food on tables, high-energy dance music recommended otherwise):

Reception Grand Entrance/Introductions

Suggested order of introductions (note: you can opt to have the grandparents rise in their seats and recognize them there):

1. Bride's Grandparents	5. Flower Girls & Ring Bearer
2. Groom's Grandparents	6. Bridesmaids and Groomsmen
3. Bride's Parents	7. Maid/Matron of Honor & Best Man
4. Groom's Parents	8. Bride and Groom

Please list those to be introduced during the grand entrance in the order they will be introduced. You can choose different songs for each person or one for the entire group.

#	Name(s)	How to Introduce	Music
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.

First Dance

Music for first dance:
Music after first dance (optional):

Grace

Will you have someone saying Grace or a blessing?
Who will say it?

Toast

Name of person who will be introduced to give the toast (usually the Best Man, could also be the Best Man and Maid/Matron of Honor together):
Will there be other people offering toasts? If so, describe:
After the toast, will the bride and groom want to say something? This is a wonderful opportunity to welcome everyone and to do any special acknowledgements. This is a fun and memorable alternative to the typical, time-consuming receiving line.

Meal

Type of music and/or requests:

Father/Daugher and Mother/Son Dances

Do you want them together or separate?
If separate, who will dance first?
What song will accompany the Father/Daughter or Combined Father/Daugher and Mother/Son Dance?
What song will accompany the Mother/Son Dance if it is separate from the Father/Daughter Dance?
We can invite all fathers/daughters and all mothers/sons to dance instead of just the bride's and groom's alone. You can have us invite your guests to join in partway through the above song, or we can invite them up when the next song begins.
When and how do you want us to invite other guests to join in?
For some people, a special dance with a Stepfather, Uncle, Brother or close family friend is done in lieu of, or in addition to, a parents dance. Please indicate any other special dances here:

Cake Cutting

Song to play during cake cutting:
The fun of this formality is in the anticipation. You may wish to have a playful, yet sensible attitude while feeding each other.

Bouquet and Garter

Event	Song
Bouquet Toss:
Garter Toss:
Garter Catcher puts garter on Bouquet Catcher's leg (optional):

Money Dance

If you want to have a money dance, DJ Man Entertainment can host it in a fun and professional manner so all your guests will be up and in line for the special dance with the bride or the groom. We usually ask for the assistance of the Best Man and the Maid/Matron of Honor who will form the lines and collect the money. We can say some fun facts about the honeymoon so everyone knows that the money will be well spent!
Would you like to have the money dance?
How many songs would you like to have played and are there any requests?

Grand Finale

Before the last dance, we can organize guests into a circle around the bride and groom, pass the mic around and allow them to offer best wishes.
Would you like to do this?
If so, what song do you want played (we suggest That's What Friends Are For)?
Music for last dance:
Are you leaving before the last dance:
If so, at what time?
Do you want your exit to be announced?

Ethnic Dances, Etc. (optional)

Please indicate any specific ethnic dances you want to do or customs you wish to observe, and at what poitns in the reception (also add them to the order of events section). Make sure to include names (with phonetic pronunciations) of specific people to be involved.

Follow-Along Dances (optional)

If there are any specific dances you would like us to lead, please note them here. Here are some of the dances that might be fun:
Cha-Cha Slide Chicken Dance C'mon 'N Ride It (The Train) Conga Line Cotton-Eyed Joe	Electric Slide Greased Lightning Hokey Pokey Macarena Mambo Number 5	Mony Mony Shout Staying Alive YMCA

Music Regulations

List of Songs and Music Types NOT to be Played

List of Songs and Music Types to be played ONLY IF REQUESTED BY A GUEST

Songs to DEFINITELY play. Try to put only 5-10 MUST PLAY requests here, and list additioanl requests in the next section to be played if time permits. Note that there are specific sections for music for cocktail hour, guest entrance, family entrance, candle lighting and grand finale - so do not list those songs here. Please include the Title/Artist and any notes (specific time to play, person to dedicate to, etc.).

Music Requests (songs to be played if time permits after guest requests). Also list any types/genres of music you'd like us to play from.

Special Announcements

List any special announcements you'd like us to make (dedications, birthdays, anniversaries, other special dances, etc.). This is a great way to personalize your event and recognize someone special.

Additional Notes

If there is anything else we need to know to ensure your reception flows smoothly, please list the details here. In particular:

If you feel we need to be aware of any sensitive information regarding your event, family or guests
If you are having a video presentation, a singer, musicians, fraternity/sorority serenade, centerpiece giveaway, or any other personalized additions that will make your party unique.

Thanks for taking the time to fill out this wedding planner. If you have any questions please ask us at your convenience. You can also fill this form out on paper if that's easier for you. When you click submit, you and the DJ Man will both receive an e-mail containing your information. DJ Man Entertainment will then contact you to go over the details (this is only a preliminary report).